• Caddo Mills Independent School District

    MANDATORY DRUG TESTING POLICY

    The Caddo Mills Board of Education in an effort to protect the health and safety of its students participating in extra-curricular activities and students who drive to and from school and park on campus from illegal and/or performance-enhancing drug use and abuse, thereby setting an example for all other students of the Caddo Mills Independent School District, proposes to adopt the following policy for drug testing of activity students and student drivers.

    STATEMENT OF PURPOSE AND INTENT

    Although the Board of Education, administration, and staff desire that every student in the Caddo Mills Independent School District refrain from using or possessing illegal drugs, district officials realize that their power to restrict the possession or use of illegal and performance-enhancing drugs is limited. Therefore, this policy governs only performance-enhancing and illegal drug use by students participating in certain extra-curricular activities and students who drive to and from school and park on school property. The sanctions imposed for violations of this policy will be limitations solely upon limiting the opportunity of any student determined to be in violation of this policy to a student's privilege to participate in extra-curricular activities and/or to drive to and from school. No suspensions from school or academic sanctions will be imposed for violations of this policy. This policy supplements and complements all other policies, rules, and regulations of the Caddo Mills Independent School District regarding possession or use of illegal drugs.

    Participation in school-sponsored interscholastic extra-curricular activities at the Caddo Mills Independent School District is a privilege. Students who participate in these activities are respected by the student body and are representing the school district and the community. Accordingly, students in extra-curricular activities carry a responsibility to themselves, their fellow students, their parents and their school to set the highest possible examples of conduct, sportsmanship, and training, which includes avoiding the use or possession of illegal drugs.

    Students who drive to and from school and who park on school property will be subject to the same initial and random drug testing requirements as students who participate in school-sponsored extracurricular activities.

    The purposes of this policy are five-fold:

    1. To educate students of the serious physical, mental and emotional harm caused by illegal drug use.

    2. To alert students with possible substance abuse problems to the potential harms that drug use poses for their physical, mental, and emotional well-being and offer them the privilege of competition as an incentive to stop using such substances.

    3. Ensure that students adhere to a training program that bars the intake of illegal and performance-enhancing drugs.

    4. To prevent injury, illness, and harm for students that may arise as a result from illegal and performance-enhancing drug use.

    5. To offer students practices, competition and school activities free of the effects of illegal and performance-enhancing drug use.

    Illegal and performance-enhancing drug use of any kind is incompatible with the physical, mental, and emotional demands placed upon participants in extra-curricular activities and upon the positive image these students project to other students and to the community on behalf of the Caddo Mills Independent School District. For the safety, health and well being of students in extra-curricular activities and student drivers the Caddo Mills Board of Education has adopted this policy for use by all participants in interscholastic extra-curricular activities and student drivers in grades 7-12.

    The administration may adopt regulations to implement this policy.

    I. Definitions

    "Activity Student" means a member of any middle school or high school in grades 7-12 at a Caddo Mills Independent School District sponsored extra-curricular organization which participates in interscholastic competition. This includes any student that represents Caddo Mills Schools in any extra-curricular activity in interscholastic competition, such as, but not limited to: FFA, FCCLA, UIL Competitions, Band, Drill Team, Cheerleading and Athletics.

    "Drug use test" means a scientifically substantiated method to test for the presence of illegal or performance-enhancing drugs or the metabolites thereof in a person's urine.

    "Random Selection Basis" means a mechanism for selecting activity students for drug testing that:

    A. results in an equal probability that any activity student from a group of activity students subject to the selection mechanism will be selected, and

    B. does not give the School District discretion to waive the selection of any activity student selected under the mechanism.

    "Illegal drugs" means any substance which an individual may not sell, possess, use, distribute or purchase under either Federal or Texas law. "Illegal drugs" includes, but is not limited to, all scheduled drugs as defined by the Texas Controlled Substance Act, all prescription drugs obtained without authorization, and all prescribed and over-the-counter drugs being used for an abusive purpose. "Illegal drugs" shall also include alcohol.

    "Performance-enhancing drugs" include anabolic steroids and any other natural or synthetic substance used to increase muscle mass, strength, endurance, speed or other athletic ability. The term "performance-enhancing drugs" does not include dietary or nutritional supplements such as vitamins, minerals and proteins that can be lawfully purchased in over-the-counter transactions.

    "Positive" when referring to a drug use test administered under this policy means a toxicological test result which is considered to demonstrate the presence of an illegal or a performance-enhancing drug or the metabolites thereof using the standards customarily established by the testing laboratory administering the drug use test.

    "Reasonable suspicion" means a suspicion of illegal or performance-enhancing drug use based on specific observations made by administrators/coaches/ sponsors of the appearance, speech, or behavior of an activity student; the reasonable inferences that are drawn from those observations; and/or information of illegal or performance-enhancing drug use by an activity student supplied to school officials by other students, staff members, or patrons.

    Student driver means a student who drives a motor vehicle to or from school and parks on school property any time during the school year.

    II. Procedures

    Each activity student and/or student driver shall be provided with a copy of the "Student Drug Testing Consent Form" which shall be read, signed and dated by the student, parent or custodial guardian and coach/sponsor before such student shall be eligible to practice or participate in any extra-curricular activities. The consent requires the activity student to provide a urine sample:(a) when the activity student is selected by the random selection basis to provide a urine sample; and (b) at any time when there is reasonable suspicion to test for illegal or performance-enhancing drugs. No student shall be allowed to practice or participate in any extra-curricular activities involving interscholastic competition unless the student has returned the properly signed "Student Drug Testing Consent Form."

    Prior to the commencement of drug testing each year an orientation session will be held with each Activity Student and Student Driver to educate them of the sample collection process, privacy arrangements, drug testing procedures and other areas which may help to reassure the activity student and help avoid embarrassment or uncomfortable feelings about the drug testing process.

    Each Activity Student and Student Driver shall receive a copy of the Mandatory Student Drug Testing Policy. The head coach or sponsor shall be responsible for explaining the Policy to all prospective students, and for preparing an educational presentation to acquaint the student with the harmful consequences of drug and alcohol use and abuse.

    A student who moves into the district after the school year begins will be required to sign the mandatory drug testing policy and adhere to its guidelines before being allowed to participate in any extra-curricular activities and/or drive and park on campus.

    Drug use testing for Activity Students and Student Drivers will be chosen on a random selection basis monthly from a list of all Activity Students and/or Student Drivers who are involved in off-season or in-season activities and/or drive and park on campus. The Caddo Mills Independent School District will determine a monthly number of student names to be drawn at random to provide a urine sample for drug use testing for illegal drugs or performance-enhancing drugs.

    In addition to the drug tests required above, any Activity Student or Student Driver may be required at any time to submit to a test for illegal or performance-enhancing drugs, or the metabolites thereof when an administrator, coach, or sponsor has reasonable suspicion of illegal or performance-enhancing drug use by that particular student.

    Any drug use test will be administered by or at the direction of a professional laboratory chosen by the Caddo Mills Independent School District. The professional laboratory shall be required to use scientifically validated toxicological testing methods, have detailed written specifications to assure chain of custody of the specimens, and proper laboratory control and scientific testing.

    All aspects of the drug use testing program, including the taking of specimens, will be conducted so as to safeguard the personal and privacy rights of the student to the maximum degree possible. The test specimen shall be obtained in a manner designed to minimize intrusiveness of the procedure. In particular, the specimen must be collected in a restroom or other private facility behind a closed stall. The campus administration shall designate a coach, sponsor, school employee or trained personnel of the professional drug-testing laboratory of the same sex as the student to accompany the student to a restroom or other private facility behind a closed stall. The monitor shall not observe the student while the specimen is being produced, but the monitor shall be present outside the stall to listen for the normal sounds of urination in order to guard against tampered specimens and to insure an accurate chain of custody. The monitor shall verify the normal warmth and appearance of the specimen. If at any time during the testing procedure the monitor has reason to believe or suspect that a student is tampering with the specimen, the monitor may stop the procedure and inform the campus administration who will then determine if a new sample should be obtained. The monitor shall give each student a form on which the student may list any medications legally prescribed for the student he or she has taken in the preceding thirty (30) days. The parent or legal guardian shall be able to confirm the medication list submitted by their child during the twenty-four (24) hours following any drug test. The medication list shall be submitted to the lab in a sealed and confidential envelope and shall not be viewed by district employees.

    An initial positive test result will be subject to confirmation by a second and different test of the same specimen.The second test will use the gas chromatography/mass spectrometry technique. A specimen shall not be reported positive unless the second test utilizing the gas chromatography/mass spectrometry procedure is positive for the presence of an illegal drug or the metabolites thereof. The unused portion of a specimen that tested positive shall be preserved by the laboratory for a period of six (6) months or the end of the school year, whichever is shorter. Student records will be retained until the end of the school year.

    III. Confidentiality

    The laboratory will notify the campus administrators or designee of any positive test. To keep the positive test results confidential, the campus administrators or designee will only notify the student, the head coach/sponsor, and the parent or custodial guardian of the student of the results. The campus administrators or designee will schedule a conference with the student and parent or guardian and explain the student's opportunity to submit additional information to the campus administrators or to the lab. The Caddo Mills Independent School District will rely on the opinion of the laboratory that performed the test in determining whether the positive test result was produced by something other than consumption of an illegal or performance-enhancing drug.

    Test results will be kept in files separate from the student's other educational records, shall be disclosed only to those school personnel who have a need to know, and will not be turned over to any law enforcement authorities.

    IV. Appeal

    An Activity Student or Student Driver who has been determined by the campus administrators to be in violation of this policy shall have the right to appeal the decision to the Superintendent or his/her designee(s) under the guidelines of CMISD Board Policy FNG (LOCAL). Such request for a review must be submitted to the Superintendent in writing within five (5) calendar days of notice of the positive test. The Superintendent or his/her designee(s) shall then determine whether the original finding was justified. The student shall be suspended from participation in all school sponsored extracurricular activities and school parking privileges until the appeal process has been completed. No further review of the Superintendent's decision will be provided and his/her decision shall be conclusive in all respects. Any necessary interpretation or application of this policy shall be in the sole and exclusive judgment and discretion of the Superintendent which shall be final and non-appealable.

    V. Consequences

    Any Activity Student or Student Driver who tests positive in a drug test under this policy shall be subject to the following restrictions by the district as well as any consequences imposed by the extra-curricular organization:

    A. For the First Offense:

    • The parent/guardian will be contacted immediately and a private conference will be scheduled to present the test results to the parent/guardian.
    • A meeting will then be scheduled with the student, parent/guardian, campus administration, athletic director and/or sponsor(s) concerning the positive drug test.
    • The student shall be immediately suspended from all extra-curricular competitions for two (2) weeks but may continue to participate in practices with a doctor’s medical release.
    • Student drivers will immediately lose parking privileges for sixty (60) days.
    • The parent/guardian shall show evidence of the student’s participation in a drug-counseling program within five (5) days of the meeting (to be done at the parent/guardian or student’s expense).
    • The student shall continue to be tested each month for one year at the parent/guardian or student’s expense.

    If a student’s suspension from participation and/or campus parking is not completed by the end of the semester, the student shall complete the assigned period of suspension during the following semester or during the first semester of the following school year.

    Should the parent/student not agree to these provisions the consequences listed in this policy for the second offense will be imposed.

    B. For the Second Offense (in the same school year):

    • The parent/guardian will be contacted immediately and a private conference will be scheduled to present the test results to the parent/guardian.
    • A meeting will then be scheduled with the student, parent/guardian, campus administration, athletic director and/or sponsor(s) concerning the positive drug test.
    • The student shall be immediately suspended from all extra-curricular competitions for six (6) months but may continue to participate in practices with a doctor’s medical release.
    • Student drivers will immediately lose parking privileges for six (6) months.
    • The parent/guardian shall show evidence of the student’s participation in a drug-counseling program within five (5) days of the meeting (to be done at the parent/guardian or student’s expense).
    • The student shall continue to be tested each month for one year at the parent/guardian/student’s expense.


      These restrictions and requirements shall begin immediately, consecutive in nature, unless a review appeal is filed following receipt of a positive test. Provided, however, a student who on his or her own volition informs (self-refers) the athletic director, campus administration, or coach/sponsor of usage before being notified to submit to a drug use test will be allowed to remain active in all activities covered under this policy. Such student will however, be considered to have committed his/her first offense under the policy, and will be required to re-test as would a student who has tested positive.

    C. For the Third Offense (in the same school year):

    • The parent/guardian will be contacted immediately and a private conference will be scheduled to present the test results to the parent/guardian.
    • A meeting will then be scheduled with the student, parent/guardian, campus administration, athletic director and/or sponsor(s) concerning the positive drug test.
    • The student shall be immediately suspended from all extra-curricular competitions for one (1) year but may continue to participate in practices with a doctor’s medical release.
    • Student drivers will immediately lose parking privileges for one (1) year.
    • The parent/guardian shall show evidence of the student’s participation in a drug-counseling program within five (5) days of the meeting (to be done at the parent/guardian or student’s expense).
    • The student shall continue to be tested each month for one year at the parent/guardian/student’s expense.

    D. For the Fourth Offense (in the same school year):

    • The parent/guardian will be contacted immediately and a private conference will be scheduled to present the test results to the parent/guardian.
    • A meeting will then be scheduled with the student, parent/guardian, campus administration, athletic director and/or sponsor(s) concerning the positive drug test.
    • The student shall be immediately suspended from all extra-curricular activities and/or organizations for the remainder of their student career.
    • Student drivers will immediately lose parking privileges for the remainder of their student career.


    VI. Refusal to Submit to Drug Use Test


    An Activity Student or Student Driver who refuses to submit to a drug test authorized under this policy, shall not be eligible to participate in any activities covered under this policy including all meetings, practices, performance and competitions or park on campus for the remainder of the school year. Additionally, such student shall not be considered for any interscholastic activity honors or awards given by the school.

    * * * *


    Caddo Mills Public Schools are committed to cooperating with parents/guardians in an effort to help students avoid illegal drug use. The Caddo Mills Independent School District believes accountability is a powerful tool to help some students avoid using drugs and that early detection and intervention can save lives.

    Caddo Mills Independent School District

    Student Drug Testing Consent Form

    Statement of Purpose and Intent

    Participation in school sponsored extra-curricular activities and student parking on campus at the Caddo Mills Independent School District is a privilege. Activity Students and Student Drivers carry a responsibility to themselves, their fellow students, their parents, and their school to set the highest possible examples of conduct, which includes avoiding the use or possession of illegal drugs.

    Drug use of any kind in incompatible with participation in extra-curricular activities and driving and parking on campus on behalf of the Caddo Mills Independent School District. For the safety, health, and well being of the student of the Caddo Mills Independent School District, the Caddo Mills Board of Education has adopted the attached Activity Student and Student Driver Drug Testing Policy and the Student Drug Testing Consent for use by all participating students and student drivers in grades 7-12.

    Participation in Extra-Curricular Activities and Parking Privileges

    Each Activity Student and Student Driver shall be provided with a copy of the Mandatory Student Drug Testing Policy and Student Drug Testing Consent which shall be read, signed and dated by the student, parent or custodial guardian, and coach/sponsor before such student shall be eligible to practice or participate in any interscholastic activities. The consent shall be to provide a urine sample a) as chosen by the random selection basis; and b) at any time requested based on reasonable suspicion to be tested for illegal or performance-enhancing drugs. No student shall be allowed to practice or participate in any activity governed by the policy unless the student has returned the properly signed Student Drug Testing Consent.

    ______________________________ ______________________________ _________________________ Print Student's Last Name First Name MI

    I understand after having read the "Mandatory Drug Testing Policy" and "Student Drug Testing Consent," that, out of care for my safety and health, the Caddo Mills Independent School District enforces the rules applying to the consumption or possession of illegal and performance-enhancing drugs. As a member of a Caddo Mills extra-curricular interscholastic activity and/or student driver, I realize that the personal decision that I make daily in regard to the consumption or possession of illegal or performance-enhancing drugs may affect my health and well-being as well as the possible endangerment of those around me and reflect upon any organization with which I am associated. If I choose to violate school policy regarding the use or possession of illegal or performance-enhancing drugs any time while I am involved in in-season or off-season activities and/or while driving a vehicle and parking on campus, I understand upon determination of that violation I will be subject to the restrictions on my participation as outlined in the Policy.

    ______________________________ ______________________________ __________________________ Signature of Student Date

    Please Complete the Reverse Side of this Form.

    We have read and understood the Caddo Mills Independent School District "Mandatory Student Drug Testing Policy" and "Student Drug Testing Consent." We desire that the student named above participate in the extra-curricular interscholastic programs and/or to park on campus of the Caddo Mills Independent School District and we hereby voluntarily agree to be subject to its terms. We accept the method of obtaining urine samples, testing and analysis of such specimens, and all other aspects of the program. We further agree and consent to the disclosure of the sampling, testing and results as provided in this program.

    ______________________________ ______________________________ __________________________ Signature of Parent or Custodial Guardian Date

    ______________________________ ______________________________ __________________________ Signature of Coach and/or Sponsor(s) Team(s)